Meeting Pragues 2013

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Date

November, 22nd + 23rd and 24th morning if needed. A videoconferencing might be possible for persons not physically present.

Max money allowable

  • 7000 €
  • around 11 people including 3 intercontinental air flight + hotel

Suggestion of Agenda

Workshop: marketing strategy brainstorming

(detail: it's critical that the few time available between the Beta 1 and Beta 2, and the Final is used wisely.)

  1. Step stones from Beta 1 to Beta 2: Task assignment and Dead lines
  2. Marketing materials and Slogans
  3. Motivation and Recruitment Strategy
  4. Decision on of far will OMA go in being a Community Driven
  5. Distro: Control versus Freedom
  6. Open your Mind: Open Source development model and open source management model
  7. Analysis of team problems and gaps; management problems and gaps; etc... and find solutions. Focus on solutions not on the problems.
    1. What are the immediate needs to satisfy, what are the non immediate need to satisfy and search for ways to get it.)

Delegates suggestions

  • Rugyada
  • Joao

Council/Bureau:

  1. there is a suggestion to contact the organizers of the Linux Days in prague (http://www.linuxdays.cz/kontakt/) maybe
  2. the tec university http://fit.cvut.cz and arrange a small talk and presentation of OMA to them, give some DVD's to them to distribute in the univ
  3. Who would volunteer to contact these?

(KL.: once we have the release, I will organize the printing of DVDs) Once we have dates, to send a mail to the General mailing list checking for OMA users in Prague and arrange a small talk to them, and give some

DVD's as gifts.

(KL.: I will do, once we have doodle clear)


Delegates suggestions:

  • Raphael Jadot
  • Jean-Claude Vanier

Infra important topics for discussion could be:

  1. Preparations for the impending final release of OMLx: landing page, what all resources are needed, proper mirror setup, analytics setup (capturing stats for visits and downloads), etc.
  2. (maybe) A brief presentation on how our infrastructure is managed.
  3. tapwag: I would also like to have further info on infrastructure and could give some information about localisation using Transifex. Both Mandriva and ROSA use this platform to have their products available in different languages.

Delegates suggestions:

  • Anurag Bhandari
  • Maik "tapwag" Wagner (added myself to the list)

Development team (cooker)

  • Software strategy
    • Future of DrakX-tools
    • Future of installer
    • Desktops, launcher & applications
    • Policy on abandoned software
  • Roadmap
    • Motivation (Why having RoadMap is so important)
    • Sketching a Roadmap
  • Communication strategy
    • Communication workflow with workshop team and Council from beta to final release
    • How to improve communication level (internal/external) and why promote own work
      • how to deal with interested newbies
  • Project management
    • do we want management tools?
    • how to deal with security and advisories? Or other time-critical events..
  • short-term decisions
    • Systemd integration in own tools
    • Mirrors and distribution process
  • Think tank - how to collect, improve and implement new ideas
  • AOB


Suggestions by arisel:
* software perspective (Installers and core tools for the future)
* how to deal with security
* do's and dont's of packaging (just a small session, please ;)
* cooker guide for newbies :) 

Suggestion by ashledombos
* Strategy about default inclusion: DE, launcher, applications
* Communication workflow with workshop team and Council from beta to final release (and after)
* Mirrors and distribution process 

Suggestions by TPG:
* How to improve communication level (internal/external) and why promote own work
* Why having RoadMap is so important
* Systemd integration in own tools
* Future of Drakx* tools and new posibilities
* Policy on abandoned software in lack of manpower situation
* Think tank - how to collect, improve and implement new ideas 

Creation of a subteam UI/UX User interface needs a dedicated team that manage not only the look&feel but also default organization, default applications, help context etc.


Delegates suggestions:

  • Arisel
  • Bero
  • TPG
  • Robert Xu
  • MDawkins
  • Rosa representative (subject to visas and timeline issues) ===
  • One Brazil representative (looks like we will not be able to have more than 1 ticket from Brazil) Fedya (was suggested, but is not able to make it this time) (Even with visa business)

Q&A

A short presentation:

How QA Goals can help OpenMandriva become an outstanding Distribution

About 15-20 Mins

Delegates suggestion:

  • Colin Close

Schedule

Proposed timeline:

  • Day 0 - Fri, 22nd November - Get together, ice-breaking and networking
  • Day 1 - Sat, 23rd November - OMA and Development
  • Day 2 - Sun, 24th November - Infra, Communication, Dev Strategies & Decisions and Closing

To be finalized:

  • who takes what sessions
  • additional topics for discussion, if any

Day 1

Given time: UTC+1

  • 10:00 - 10:30 -- Introduction Kate Lebedeff
    • state of association
    • a brief on releases done so far
    • the journey ahead
  • 10:30 - 11:00 -- Motivation and Recruitment Strategy Communication Team
    • How QA Goals can help OpenMandriva become an outstanding distribution
    • current and proposed member recruitment process
    • how new contributors can join, all areas they can chip in, what resources they get
    • setting the correct motivation for getting new contributors
  • 11:00 - 12:00 -- Task Assignments and Deadlines Technical Committee, Infra Team, QA Team
    • all team leads to reveal planned assignments and timelines
    • discussion on Roadmaps - importance, why needed, sketching one etc.
    • talking about future deadlines & the next release
    • marketing materials and slogans
  • 12:00 - 13:00 -- Dev-I: Installer and Core Tools Cooker Team
    • future of DrakX
    • future of installer
  • 13:00 - 14:00 -- Lunch
  • 14:00 - 15:00 -- Dev-II: Cooker Guide for Newbies Tomasz Pawel
    • breakup of all development processes and activities
    • resources for newbies
    • tips and tricks
  • 15:00 - 15:30 -- Dev-III: Dos and Donts of Packaging Cooker Team
  • 15:30 - 16:00 -- Break
  • 16:00 - 16:30 -- Dev-IV: How to Deal with Security and Advisories Cooker Team
  • 16:30 - 17:00 -- Closing
    • next day's highlights
    • questions and answers
    • suggestion collection

Day 2

  • 10:00 - 10:30 -- Day 2 Overview
  • 10:30 - 11:30 -- Infra-I: Infrastructure and Security Anurag Bhandari
    • state of infra
    • how infra is managed
    • how to get access to various services (sites, ssh, servers, mail, ftp)
    • security aspects of our infra
  • 11:30 - 12:00 -- Infra-II: Preparations for Final Release Anurag Bhandari, Raphael Jadot, Jeane-Claude Vanier
    • landing page
    • what all resources are needed
    • download channels/methods
    • proper mirror setup (it's mostly done)
    • analytics setup (capturing stats for visits and downloads)
    • could be seen as a general session on all future releases
  • 12:00 - 13:00 -- Dev-V: Software Strategies Cooker Team
    • Desktop Environment
    • default set of apps
    • launcher (menu)
    • policy on abandoned software
    • planned new and innovative stuff
  • 13:00 - 14:00 -- Lunch
  • 14:00 - 15:00 -- Communication WorkfloI have completed rainloop page in the BBWw Communication Team
    • analysis of team problems and gaps
    • management problems and gaps
    • finding solutions
    • focus on solutions, not on problems
    • Workflow for Cooker's communication with Workshop and Council during and after a release
  • 15:00 - 16:00 -- General Topics
    • how far will OMA go in being a Community Driven
    • distro: control versus freedom
    • Open your Mind: Open Source development model and open source management model
  • 16:00 - 17:00 -- Project Management Anurag Bhandari
    • do we want project mgt. tools? (we're already in process of installing OpenProject, so this might be redundant)
    • how to properly use project mgt. tools?
  • 17:00 - 17:30 -- Infra-III: Localisation Maik, Anurag Bhandari
    • understanding localisation
    • special considerations
    • current setup
    • Transifex and similar tools
  • 17:30 - 18:00 -- Decisions
    • voting/decisions on aforementioned general topics
    • creation of a sub-team UI/UX user interface needs a dedicated team to manage not only the look & feel but also the default organization, default applications, help context, etc.
    • Systemd integration in own tools
    • Roadmap
    • any other topics

Outcome and Next Steps

Presentation Decks

Outcome

More info on our blog post titled Prague.

Next Steps